Dear Future Gaucho and Parents/Guardians;

On behalf of the UCSB Athletic Training Staff, we would like to welcome you to the University of California at Santa Barbara.

The purpose of this letter is to help you with the establishment of your Athlete Portal through our Athletic Trainer System (ATS). Once you set up your Portal, you will be able to fill out all of our medical forms and information.  The directions for getting started and navigating your Student Portal are included with this letter (in a separate attachment). Also, the link to ATS is listed below.  Please make sure to read and follow all instructions, as they will tell you exactly what forms you need to complete for participation. If you have any questions, please contact the athletic training staff at (805) 893-3424.


Click here for PDF Instructions for Incoming Student-Athletes

Additionally you will need to complete a hard copy of the Verification of Insurance.  This form must be signed by the student-athlete’s parents or guardians regardless of the student-athlete’s age.  You also MUST include a copy of the FRONT and BACK of your insurance card (This step should be done in the ATS Portal but may be submitted as a hard copy if the upload cannot be managed.).

To ensure there are no delays in your clearance and participation, please complete all ATS forms and insurance verification by July 15th.

As of August 1, 2010, the NCAA mandates that its member colleges and universities determine the sickle cell trait status of all new student-athletes.  In accordance with this rule, UCSB Athletic Training and UCSB Student Health have made the necessary changes to the existing sickle cell trait screening program.  Under the current NCAA and UCSB Athletics rules, incoming student-athletes must satisfy one of the following options at the time of the pre-participation physical to be medically cleared for athletics:

  1. Provide results of a prior sickle cell test (All children are screened at birth as part of a newborn screening in most of the United States).
  2. Take a blood test at Student Health and wait for the results BEFORE participation.
  3. Take a blood test at an outside location and submit the results prior to physical exam.

As of today, all fifty (50) states have newborn screening programs that identify sickle cell trait status at birth; however, not all states adopted screening in the same year.  In the State of California results may be available from the State at Look for frequently asked questions from athletes for sickle cell trait.  Please follow instructions on how to complete request form.  Please indicate that results should be sent to UCSB or

If you were NOT born in California, please the newborn screening program in the state where you were born using

If you were born outside the United States, you will need to be screened.

The Student Health Center requires that all immunizations are up to date, including tetanus and pertussis.  Please include a copy of your immunizations records showing all records are up to date.  For further information, go to .  Also, if you have a history of injuries, accidents, illnesses, cardiac conditions or surgeries that have kept you from participating in your sport, please provide us with a written letter of final clearance signed by the treating physician.  Please make sure this is also noted in ATS.


The University of California Regents and UCSB Student Health Services requires all University of California students to have health insurance coverage.  It was adopted that anyone with an HMO, Kaiser or PCP who is more than 30 miles away cannot waive out of the University Health Insurance, know as Gaucho Health Insurance (GHI).  We highly encourage all student-athletes to purchase GHI for the entire academic year.  By purchasing this plan, a student-athlete will have access to medical care on campus at UCSB Student Health Center for general health issues and/or non-athletic related illness/injuries.  This will be very convenient for your son or daughter as it will limit interruptions in their busy academic and athletic schedules.  Also if you decide to purchase GHI, we highly encourage the purchase of the GHI Supplemental coverage as your son or daughter must have insurance to participate in summer practices.  The academic year starts nearly a month after fall practices begin, and your son or daughter will need to be covered.  For further information regarding GHI, please contact the UCSB Student Health Service GHI website at .


If you will be arriving on campus prior to your 18th birthday, please notify the athletic training staff immediately.  Additional paperwork will need to be sent to you for you and your parents/guardians to co-sign.


If you have been formally diagnosed with ADD or ADHD, please contact the athletic training staff immediately.  Additional paperwork will need to be sent to you for your physician/psychologist to fill out.  This process is required by the NCAA as ADD/ADHD medications are considered banned substances.  Also, if you plan to apply for services through the Disabled Student Program on campus, ADD/ADHD testing must have been completed prior to application but within a year of you starting UCSB.  In this instance, if your tests were completed more than a year prior to your application, your tests will need to be done again.  If you plan not to utilize these services, retesting is not required.

Again, please complete ATS, insurance verification, and sickle cell form no later than JULY 15th. This will help to expedite the physicals upon arrival to UCSB. Without these forms, you will not be allowed to take your physical or participate in athletics.  Your cooperation and assistance is greatly needed in this matter.

If you have any questions, please feel free to contact the athletic training staff at (805) 893-3424. 


Leroy Heu, M.A., ATC

Assistant Athletic Director/Head Athletic Trainer